At Catalyst Ranch, Chicago’s original creative meeting space, we host all kinds of meetings from week-long conferences to half-day meetings. Sometimes our clients have pre-meetings before meeting with the whole group, and sometimes clients break out to meet with have a a colleague across the country via conference call. How can you make the most of these mini-meetings? Here are some tips to make you a meeting efficiency expert!
Stick to the Agenda
Spend a few extra minutes before your meeting crafting a specific, goal-based agenda. Be able to describe the purpose of the meeting in five words or less. Distribute the agenda and any other “homework” to meeting attendees in a timely fashion, so they can review it and arrive at the meeting as prepared as possible.
Assign one person to be the timekeeper and give the group a two minute warning when you approaching the end of the allotted time for a given item on the agenda. Whoever is running the meeting needs to reign in conversations that are straying too far from the business at hand. If further discussion is needed, smaller groups can meet to follow up.